Job Description

The Office Assistant will be responsible for managing the day-to-day operation of the corporate office, including (low traffic) receptionist responsibilities. The position will deal with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.

This position would work a hybrid schedule with required in-office days on Tuesday, Wednesday, Thursday each week. Other on-site days may be required, as needed.

Essential Functions

• Responsible for management of front desk operations, including answering phone calls, greeting visitors, etc.
• Collect and distribute mail, process outgoing mail, overnight deliveries, etc.
• Responsible for ordering and maintaining office supplies and coffee/kitchen supplies
• Responsible for ordering, shipping and providing chocolates for the office, employees and guests
• Responsible for maintaining a tidy and presentable office, including the breakroom, conference rooms and lobby
• Responsible for efficient operation of corporate office, including ensuring conference rooms are booked properly, and have proper equipment and seating
• Coordinate on-site and off-site events for small and large groups (i.e., executive staff meetings, employee lunches, team off-site meetings, all company meetings, company events, and other events as necessary)
• Responsible for vendor relations, including shred services, copier/printer maintenance, ice machine maintenance, maintenance for air conditioner in server room, carpet cleaning services, and coffee machine maintenance
• Act as liaison with building management company for repair or maintenance needs for the office
• Effectively handle relationships and communications with professionalism, accuracy, and confidentiality
• Demonstrate integrity and respect for all information of a confidential nature
• Act as notary
• Handle various other duties as assigned

Basic Qualifications

• Minimum of 2 years of administrative experience
• Associate degree or Bachelors degree is preferred but not required
• Experience with Microsoft Office suite of products
• Experienced in senior management communication
• Excellent organizational skills with great attention to detail
• Extremely professional and positive in nature
• Strong interpersonal skills with the ability to build relationships
• Excellent written and verbal communication skills
• Handle confidential information discreetly and professionally
• Collaborative and flexible to adapt to changes in schedule and procedure

Company Description

Lindt and Sprungli (North America) Inc. is the Supply Chain and Business Shared Services Company supporting the Lindt & Sprungli family of brands (Lindt USA, Ghirardelli Chocolates and Russell Stover Chocolates), headquartered in Kansas City, MO.

Employment by Lindt & Sprungli (North America) Inc. is contingent upon I-9 Employment Eligibility Verification, passing the urinalysis drug screen, and satisfactory employment and background checks.

Lindt & Sprungli (North America) Inc. is an Equal Opportunity Employer and does not discriminate on the basis of age, race, color, national origin, sex, marital status, sexual orientation and gender identity, disability, veteran status, pregnancy, or any other status protected by law. Principals only, please.