Post Award Manager
Wilmington, NC 
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Posted 10 days ago
Job Description
Posting Details

Benefits of Working at UNCW
Want to become a soaring UNCW Seahawk and work at one of the best universities on the East Coast? Want to put your toes in the sand after a day of work? The University of North Carolina Wilmington offers a wonderfully vibrant university community along with a beautiful location just miles from the beach.

Employees of UNCW are provided a comprehensive benefits package as well as other programs, resources, policies, and practices that help to support a work/life balance. Our programs have been designed to provide a variety of choices to best fit your needs and the needs of your family. Full time employees are eligible for dental, vision and health insurance plans. Health insurance benefit plans eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Full time employees are also eligible for the tuition waiver program which covers the cost of tuition and fees for up to three (3) undergraduate or graduate courses per academic year at UNCW or any other university within the UNC System. In addition, UNCW covers the cost of tuition and fees for one UNCW course each summer session.

As a full time employee, UNCW also offers a free membership to the Campus Recreation Center, free vaccine and booster shots offered on campus, meditation and yoga sessions, voluntary supplemental insurance coverages, pretax flexible spending accounts, 12 paid holidays, 24 hours of paid community service leave time, paid vacation and sick leave accrual and family medical leave after 12 months of continuous service.

We also offer an abundance of training and development programs through our , and the , many of which are offered free of charge.
Working Title Post Award Manager
External Link to Posting
Vacancy Number E1152
Position Number 1656
Location of Workplace Main UNCW Campus
Home Department Research and Innovation - 31100
Division Academic Affairs - 30 Division
Brief Summary of Work for this Position
The SPARC Post Award Manager (PAM) is critical for the SPARC team in the support of current and future sponsored programs growth. Under the direction of the SPARC Assistant Director, the PAM oversees all the post-award activities for the SPARC office and is empowered to act independently in making decisions and authorizing actions such as but not limited to, allowability and authority to revise human resource commitments, budget management, no cost extensions, journal vouchers and the need to request authority from a sponsor. The PAM will serve as a liaison among Principal Investigators, university administrative units, sponsors, and departments/deans, and the SPARC team. The role of the PAM is critical in interpreting both agency and university requirements and best policies/practices to the departments and providing reports for funding volume, expenditures, NSF HERD reporting, and other unit KPI's. The PAM also administers the return of F&A to colleges/administrative units.

There are four primary purposes of the SPARC Post Award Manager:
  1. Oversee the work and provide mentorship and training for the SPARC post-award team while providing financial and regulatory oversight of sponsored programs at the university; responsibility includes monitoring, reviewing, and implementing, where advisable, policies and procedures in post-award research administration at based on trends from peer institutions and requirements of federal and non-federal sponsors.
  2. Manage the effort reporting/salary verification process and serve as lead administrator of the UNCW effort reporting system.
  3. Manage subrecipient contracting, administration, risk assessment and monitoring.
  4. Supports education and outreach communication to SPARC office, along with faculty and staff across the university.
The PAM is also responsible for collaborating with UNC-GA and various UNCW departments and offices in the administration and development of systems designed to monitor effort certification, cost sharing, and fiscal compliance issues (involving but not limited to research, human resources, accounting, purchasing, and travel). Interaction with outside organizations (both prime sponsors and subrecipients) will be frequent and detailed. Responsible for drafting, review, and negotiating terms and conditions for outgoing sub-awards on sponsored activities. Provide advice and assistance to the Director, Assistant Director and Pre-Award Manager of SPARC with the overall financial compliance by the university for the use sponsored activities. Develop and maintain various reports for internal and external reporting. Act as grant officer on specific projects when needed to support the Post Award team.

This position may be eligible for a hybrid work arrangement, consistent with System Office policy.
Minimum Education and Experience Requirements
A master's degree and three years of relevant experience; OR for candidates demonstrating comparable independent research productivity or professional-level background in sponsored research administration, a bachelor's degree and 5 or more years of relevant experience will be considered in lieu of a master's degree on an exceptional basis.
Preferred Education, Knowledge, Skills & Experience
  • 5+ years in a centralized research administration office
  • Management experience in an academic setting
  • Direct experience of subaward management, especially federal funded prime awards
  • Direct experience or strong working knowledge of effort reporting regulations and systems
  • Knowledge of Human Resources and position management practices
  • Experience working in higher education
  • Customer service experience
  • Knowledge of federal and state regulations (including but not limited to Uniform Guidance, FARs and DFARs, and North Carolina state procurement regulations)
  • Working knowledge of business administration and accounting practices, including budgeting and forecasting
  • Experience training and/or managing personnel
  • Ability to communicate effectively and clearly, both verbally and in writing
  • Ability to initiate, implement, and understand research administration rules, regulations, and procedures
  • Ability to problem solve and make decisions based on analysis and interpretation of policy and procedural guidelines
  • Organized and flexible while self-managing workload
  • Ability to comprehend and interpret state, federal, and sponsoring agencies rules, regulations, policies, and laws regarding sponsored projects
  • Detail-oriented and ability to concentrate on complex issues over an extended period
Required Certifications or Licensures
None.
Primary Purpose of Organizational Unit
The Sponsored Programs and Research Compliance (SPARC) office is committed to providing efficient and effective service to the faculty and staff throughout the university in support of their sponsored research and scholarship activities. Charged with oversight of externally sponsored programs, SPARC provides cradle-to-grave sponsored program administration and support to ensure faculty have the resources and encouragement necessary to successfully and legally conduct their programs including: a) support in identifying funding sources, b) assisting faculty with proposal development, c) monitoring/overseeing the responsible management of sponsored projects and d) ensuring university compliance with contract/grant fiscal and regulatory requirements, e) protecting the university from unrecovered revenue, disallowed costs, and non-compliance with state and federal policies pertaining to sponsored programs.
College/School Information
University Information
The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering.

The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.
EEO Statement
At the University of North Carolina at Wilmington (UNCW), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
Number of Openings Single Incumbent
Special Notes to Applicants
PLEASE NOTE: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered.
Months Per Year 12 Months
FTE 1.0 (40 hours per week)
Type of Position Permanent
Anticipated Ending Date if Time-Limited Positions
Job Posting Date 04/25/2024
Posting Close Date 05/12/2024

UNC Wilmington actively fosters a diverse and inclusive working and learning environment and is an equal opportunity employer. Qualified persons from all racial, ethnic or other minority groups, protected veterans, and individuals with disabilities are strongly encouraged to apply.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
3+ years
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