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Documents Coordinator
Raleigh, NC
Job Description
Pay: $52500 - $77500 / year (hourly position)
Schedule: M - F; 8a - 5p
Location: Research Triangle Park, Raleigh, NC
The Documents Coordinator at JLL is responsible for tracking work packages for Critical Equipment Maintenance from start to finish utilizing the account's Critical Environment Management Playbook.
Critical equipment includes but is not limited to Switchgear Distribution, Diesel Generators, Chillers, Pumps, Cooling Towers, Computer Room Air Conditioning (CRAC) and Computer Room Air Handler (CRAH) units, and Uninterruptible Power Supplies (UPS).
Responsibilities:
Review checklists for work packages that include:Change Request review and tracking
Power Down requests with client oversight
Assigning CEP numbers using existing convention
Compliance to existing and new industry standards for safety
Review of necessary work permits
Correct technical procedures using proper Method of Procedures and Standard Operating Procedures
Proper utilization of site safety documentation prior to and post work effort
Maintain industry best practices in compliance with JLL and client policy
Create Change Requests and Incident Cases as needed to ensure compliance to policy
Ensure Method of Procedures and Standard Operating Procedures for site equipment are maintained up-to-date
Maintain a 90-day request for approval and notification of all future critical work efforts
Maintain a 365-day outlook of all future critical work efforts
Maintain a 5-year outlook of all major critical work efforts for planning and budgeting purposes
Work with Engineers, Facilities Management, and others as needed to ensure compliance to policy
Performs light, hands on building engineer support as needed
Performs additional job duties as requested
Qualifications:
Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant
Excellent customer, computer, managerial, verbal and written communication skills
Strong Excel skills, experience with CMMS system a huge plus
Ability to multi-task and effectively organize responsibilities to achieve account goals and objectives
Basic knowledge of building systems (mechanical and electrical systems)
Computer proficiency
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Schedule: M - F; 8a - 5p
Location: Research Triangle Park, Raleigh, NC
The Documents Coordinator at JLL is responsible for tracking work packages for Critical Equipment Maintenance from start to finish utilizing the account's Critical Environment Management Playbook.
Critical equipment includes but is not limited to Switchgear Distribution, Diesel Generators, Chillers, Pumps, Cooling Towers, Computer Room Air Conditioning (CRAC) and Computer Room Air Handler (CRAH) units, and Uninterruptible Power Supplies (UPS).
Responsibilities:
Review checklists for work packages that include:Change Request review and tracking
Power Down requests with client oversight
Assigning CEP numbers using existing convention
Compliance to existing and new industry standards for safety
Review of necessary work permits
Correct technical procedures using proper Method of Procedures and Standard Operating Procedures
Proper utilization of site safety documentation prior to and post work effort
Maintain industry best practices in compliance with JLL and client policy
Create Change Requests and Incident Cases as needed to ensure compliance to policy
Ensure Method of Procedures and Standard Operating Procedures for site equipment are maintained up-to-date
Maintain a 90-day request for approval and notification of all future critical work efforts
Maintain a 365-day outlook of all future critical work efforts
Maintain a 5-year outlook of all major critical work efforts for planning and budgeting purposes
Work with Engineers, Facilities Management, and others as needed to ensure compliance to policy
Performs light, hands on building engineer support as needed
Performs additional job duties as requested
Qualifications:
Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant
Excellent customer, computer, managerial, verbal and written communication skills
Strong Excel skills, experience with CMMS system a huge plus
Ability to multi-task and effectively organize responsibilities to achieve account goals and objectives
Basic knowledge of building systems (mechanical and electrical systems)
Computer proficiency
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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