Facilities Coordinator

Location

Davidson, NC

About Us

Ingersoll Rand thrives on a culture of innovation and a sense of ownership, committed to enhancing the lives of our employees, customers, and the planet. With over 80 renowned brands, our customers rely on our products and services to deliver high-quality flow creation and industrial solutions designed to perform in the most complex and harsh conditions. Additionally, our unwavering commitment to ownership has enabled our employees to cultivate strong customer relationships, driving them to solve the industry's most difficult problems.

Job Summary

The Facilities Coordinator is responsible for managing day-to-day facility operations for the Corporate Headquarters location. This position serves as a member of the Business Excellence team and is responsible to ensure the smooth running of the facilities to help maintain the corporate offices for both customers and employees to promote helpful, efficient, and a pleasant environment. This is a full-time, non-exempt position reporting to the Global Director, Business Excellence & IRX. To be successful in this role, you should be well organized and able to prioritize multiple issues. You should also have good knowledge of basic office equipment.

Responsibilities

• Restock office and kitchen supplies
• Fix minor malfunctions in office equipment
• Check rooms and furniture to identify needs for repairs or renovations
• Coordinate seating arrangements
• Collaborate with building management to address maintenance issues and ensure a presentable working environment
• Liaise with facility management vendors including but not limited to Da Vinci, Iron Mountain, Xerox, FedEx, Canteen, Cintas, MSC, as well as cleaning and catering suppliers
• Ensure that all items are invoiced and paid on time and maintain an updated record of invoices from external partners (P-Card, purchase orders and invoices processing)
• Keep track of regular and ad-hoc facility expenses
• Ensure compliance with health and safety regulations
• Managing equipment and supply needs, including furniture, telecommunications, kitchen appliances, office equipment and supplies, and climate control.
• Undertake special projects and assignments as directed by management
• Serve as the point person for any duties related to:
  • Mailing
  • Office Supplies
  • Office Equipment
  • Maintenance
  • Visitors Log
  • Seating arrangements
  • Badge management
  • Maintain the office condition and arrange necessary repairs
  • Provide general support to visitors
  • Address employee's queries regarding facilities issues (e.g. visitors, repairs, badge requests, office supplies, shipments/packages)
  • Manage storage rooms in corporate office
  • Undertake special projects and assignments as directed by management

Basic Qualifications

• Work experience as a Facilities Coordinator or similar role
• Strong knowledge of facilities management operations
• Familiarity with office equipment
• Understanding of safety regulations in offices
• Ability to effectively communicate both verbally and in writing
• Proficiency in Microsoft Office software to include Word, Excel, PowerPoint
• Ability to establish and maintain professional working relationships with employees, suppliers, customers
• Proven ability to work as a team member, but also make effective independent decisions and follow through on assignments
• Bachelor's or associate degree
• A minimum of 2 years of experience in facility coordination or real estate

Key Competencies

• Strong interpersonal skills, including an ability to analyze and solve problems
• Well-organized and detail oriented
• Excellent time management skills and ability to multi-task and prioritize work
• Strong customer service skills
• Ability to work under pressure and handle stressful situations

What we Offer

At Ingersoll Rand, we embrace a culture of personal ownership - taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.

At Ingersoll Rand we foster inspired teams. As a powerful and progressive global industrial company, we are looking for talented candidates with a bias for action and an entrepreneurial spirit to join our team. Our employees are empowered to act as owners every day for our customers, our communities and themselves. We offer a broad range of opportunities to build a successful and rewarding career with an innovative company. Join us at the new and exciting Ingersoll Rand.

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers, and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity, and efficiency. For more information, visit www.IRCO.com.

Ingersoll Rand is committed to achieving workforce diversity reflective of our communities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.