DUTIES AND RESPONSIBILITIES:
Key duties and responsibilities include, but are not limited to, the following:
Project-Specific Budget and Financial Analysis
Provide reports evaluating and projecting labor and non-labor expenditures spending to the project manager
- Analyze project expenditures to inform future budget preparation
- Prepare and revise project-specific budgets and justifications for costs for initial and ongoing projects (prepare estimates to complete)
- Develop study and site funding models with project manager for client review and approval
- Develop protocol budgets in collaboration with the project manager
- Solicit budgets from subcontractors for incorporation into the overall project budget
- Prepare cost estimates and justifications for travel
- Process travel expense reports
- Assist with financial projections, financial reporting, aging, as required for project and client
- Assist with fee and rate analysis
- Develop a charge code structure for new projects o
- Assist with running reports from budget and expense tracking systems
Site and Subcontractor Support and Management
- Develop site budgets and payment milestones for sites conducting clinical trials
- Develop statements of work for sites and other subcontractors
- Develop RFPs for subcontractors and solicit proposals
- Obtain, evaluate, revise, and negotiate subcontractor cost proposals
- Communicate directly with sites and other subcontractors regarding budget and contract issues
- Inform the contracts division the need for agreements between the company and research sites, subcontractors, and vendors, and contract modifications as needed
- Follow up with research sites and subcontractors to facilitate execution of subcontracts, subcontract modifications, and no cost extensions
- Serve as liaison with sites regarding site costs/budgets
- Assist research sites with procurement of study supplies as needed
- Develop, quality checks, and manage automated remittances for site payments
- Collaborate with data management and programmers to develop billing reports
- Monitor when site subcontractor payments are due
- Track site enrollment/randomization and submit requests for contract mods in funding as result
- Review, process, and track site and subcontractor invoices
- Assist with subcontract close out
Project-Specific Expense Authorization Preparation, Tracking, and Reporting
- Prepare expense authorizations for project manager review and approval
- Track project expenses and provide expenditure reports for project managers for overall task order funding and budget line item funding
- Notify PM/contracts when spending has reached 75% of awarded contract value
- Submit invoices to accounting for payment, and track payments
Monthly Invoice Review
- Review monthly invoices to client from accounting to assist project manager and assist with reconciliation
- Provide accounting with funding breakdown as required
- Work with contracts and accounting to answer client's billing questions, delayed invoice payment, and invoicing questions
- Work with accounting aging report resolution
Project Reporting
- Prepare financial status reports
- Provide accruals to shared services for each project
- Provide information for monthly technical report deliverable to client
- Provide information for final technical report deliverable to client
Vendor Management
- Serve as point of contact for project-specific vendors, questions issues, communicating directly
- Prepare budget and justifications for other items such as procuring equipment
- Develop request for proposals for subcontractors and solicit proposals
- Participate in vendor solicitation, identification, selection, and budget development
- Obtain, evaluate, revise, and negotiate subcontractor cost proposals
- Inform contracts division of need for agreements/work orders/purchase orders for supplies
- Review vendor invoices and prepare for project manager review
- Track, monitor, and manage deliverables and deliverable timelines
Additional Management Responsibilities for Senior Project Analyst Position
- Collaborate closely with project directors and managers on project business needs
- Develop and utilize tools for project and budget management to ensure expenditures are within obligated funding and mitigate risks, tracking actual expenditures and projected costs against the budget
- Develop tracking tool for contractual documents sent to sites as it relates to study start-up
- Ensure project financial deliverables are met
Additional duties as assigned